How to apply for a Berkeley Rotary Grant



The Rotary Club of Berkeley has provided leadership for 100 years in supporting community projects. Grants are funded by the Berkeley Rotary Endowment, a nonprofit 501c3, ID #94-2758098.

About Berkeley Rotary Grants
Projects that which receive funding recognize the goals of Rotary of providing support to local groups promoting the ideals of peace and service. These projects include youth programs, helping seniors and those with disabilities, improving community facilities and parks, and serving low-income residents.

Similarly, our grants to projects outside of our immediate area have assisted victims of natural disasters nationally and internationally, and supported communities in developing facilities that enhance community-building and education.

Grant applications must be submitted through a Berkeley Rotary member, who serves as the “sponsor” of the grant. If you need a Rotarian sponsor, please contact the Grant Co-Chairs.

Many projects have a hands-on component and Berkeley Rotary is especially interested in those projects that build community and promote local partnerships. A Project Agreement that indemnifies Berkeley Rotary and our associated volunteers (clubs and individuals) is a requirement for all projects where Berkeley Rotary members or individuals associated with Berkeley Rotary provide professional or hands-on services. Where Rotary volunteers are needed, the Rotarian grant sponsor also serves as the Rotary Project Coordinator.

Berkeley Rotary Grants Co-Chairs 2017-18
  Kurt Hauch;; 510-531- 0666
  Grier Graff;; 510-653- 4500

Grant Application Deadlines
Berkeley Rotary has 3 grant cycles. Applications must be sent electronically to the Grants Co-Chairs by the following deadlines: February 15, June 15 and October 15. Grants are approved at the March, July, and November meetings of the Berkeley Rotary Board.

Grant Financial Limitations
There are no specific grant limitations.
Prior grant requests have been funded in the range of $500 to $6,000.

Required Information
The entire application must be submitted in electronic format. Your application must contain a cover sheet with an abstract outlining the grant request, not to exceed 2 pages, and additional information as outlined below (no page limit). Your application can be in narrative or outline form and should include the following:

All abstracts MUST be submitted electronically in WORD format.
Name of Project.
Name and address of benefiting organization.
Organization contact person for this grant, including email and postal address and phone number.
Other participating organizations, if any.
Name of Berkeley Rotarian submitting grant request.
Amount requested: $______
Estimated total cost: $______
Is this a hands-on service project? Yes/No
How many volunteers will be participating? List source of volunteers.
Approval needed by: Date (indicate if desired or critical)
Project summary: Describe the proposed project, including project location, in 1-2 paragraphs, suitable for publication.
Additional information (no limit on pages; all material must be submitted electronically)
  • Project description: a few paragraphs describing the overall project
  • Recipient organization: Overview of recipient organization, including information about its programs and how this grant will affect the recipient.
  • Status of project: Project schedule (include when funding is needed, fundraising schedule, if applicable)
  • Are Rotary volunteers required, desirable, or not needed? Number of Rotary volunteers requested.
  • The role(s) of any cooperating organizations.
  • Participation by other Rotary clubs, Rotaract or Interact
  • Project Budget: List costs for (1) materials & supplies, (2) personnel, (3) travel, (4) other expenses (itemize); list all sources of monetary and in-kind support and whether confirmed or pending.
  • Rotary Grant request: $________
  • How will the project be funded if Berkeley Rotary does not participate?
  • How will Rotary be included in the publicity for the project?
  • How will Rotary’s contribution be recognized (plaque, newsletter, brochure, other)?

Brochures from the recipient, project literature, and photos are all useful in explaining the project. Although not required, a personal presentation to the Rotary Grants Committee as a part of the application process can be arranged. However, not all Committee members can be present at all meetings. A site visit by members of the committee can be arranged if it is useful in explaining the project. Please contact the Grants Co-Chairs to arrange for a site visit.


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